Create new equipment records and print barcode labels. Select a category — the prefix and name fill in automatically. Enter quantity, preview, then confirm.
Search for any item by ID or name and print its barcode label. Works for any status, including decommissioned.
Fallback codes coaches scan when an item's own barcode is missing or won't scan (e.g. BALLBUCKET). Add new ones, rename or retire existing ones, and print the reference sheet to post at the check-out table.
Items marked "Checked Out" but with no coach assigned — this can happen if a checkout was interrupted. These are safe to reset to Available.
View all equipment with status and who has it. Filter by status tab, then print the current list if needed.
Pick a reason, search for items to add, then confirm. Checked-out items are force-returned.
Find a coach by name, team, or division. Toggle their badge access, print their QR badge, or switch them out for a new coach.
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Add one coach directly — no CSV needed. For a whole new roster at once, use Coach Import below.
Search for any equipment item and edit its Name, Category, Status, or Notes. Formula fields (Barcode, QR) are never overwritten.
View all equipment categories, add new ones, or edit an existing category's name and type.
View all seasons, mark which one is current, or add a new season ahead of time.
Import a coach roster. One row = one team assignment. Duplicates skipped (matched by email+season+team). A coach coaching 2 teams = 2 rows with the same email.
Deactivate all coaches from a completed season. Their records and history are preserved; their badge QR stops working. Use Coach Import to bring in the new season's roster.
Download all transactions (check-outs, returns, decommissions) as CSV. Sorted newest first.
Change the PIN used to enter Admin Mode. Anyone already in Admin Mode stays in until they close it. Can take up to a minute to fully apply everywhere — the old PIN may briefly still work during that window.